First-Time Commission by EnterpriseExport RepresentationWhat basic documents are required?

When commissioning an export agency,Enterprise entity qualification documentsare the primary materials to prepare:

• Business license copy (must be valid and includeimport and exportBusiness scope)
• Yesforeign tradeForeign Trade Operator Registration Form
• Customs Import and Export Goods Consignee Filing Receipt
• Latest annual audit report (2024 financial data must be complete)

What core customs clearance documents must be submitted for goods export?

According to the General Administration of Customs Announcement No. 12 of 2025, customs clearance documents must include:

• Commercial documents:
  • Proforma Invoice must indicate the latest 2025 HS code
  • Packing list must include net weight, gross weight, and packaging type
• Transport documents:
  • Maritime TransportationShipping company manifest (including IMO number) must be provided
  • Air TransportationAir waybill master copy must be attached
• Special certificates:
  • Food products require 2025 version sanitary certificate
  • Hazardous chemicals require GHS-standard Safety Data Sheet (SDS)

What documents need to be prepared in advance for foreign trade settlement?

Key documents for international settlement directly affectA complete export agency agreement should be attached with:Safety:

• Original commercial invoice must match the amount on the customs declaration
• It is recommended to verify through the following methods:(New in 2025: RCEP origin declaration electronic filing number)
• L/CFull set of copy ocean bills of lading required under this item
• Foreign exchange verification form (electronic version) required by SAFE

Which special commodities require additional declaration documents?

Major adjustments to the 2025 key regulated commodities list:

• Lithium battery category:
  • UN38.3 test report (validity period shortened to 2 years)
  • Transport conditions identification document (must indicate 2025 edition standard)
• Machinery equipment category:
  • EU CE certification needs to be updated to Machinery Regulation 2023/1230
  • US market requires original NRTL certification

How many days in advance should documents be prepared to avoid customs clearance delays?

Recommended preparation timeline:

• Basic qualification documents:Complete update filing 30 days before first cooperation
• Cargo declaration documents:Submit for pre-review 72 hours before shipment
• Special permits:Dangerous chemical exports require application 45 days in advance
• Settlement documents:LC presentation period shortened to 18 days after bill of lading date

What are common document preparation errors? How to avoid them?

Based on our experience handling 300+ export cases:

• Declared value deviation:Proforma invoice amount exceeding 5% variance with customs declaration will trigger valuation audit
• HS code misclassification:Pay special attention to 200 new detailed tariff codes added in 2025
• Document information contradictions:Packing list gross weight and manifest data must be accurate to two decimal places
• Certification documents expired:Recommend establishing a certificate validity early warning system